How to structure your coaching sessions

Structuring coaching sessions is like building a bridge to success. It’s not just about what you cover but how you guide the journey. To start, think of your session as a roadmap, clear and easy to follow. Use examples to illustrate points and keep the conversation focused on growth. A well-planned session is a powerful tool for change.

How to struture a coaching session

In this guide, we’ll dive into the essentials: setting an agenda for the first meeting, preparing for impactful dialogue, and crafting a life coaching session outline that resonates. Whether coaching an employee or guiding a life transformation, the structure is your secret to unlocking potential. Let’s get your coaching sessions on the track to meaningful progress!

Integrated Coaching Session Structure

Combining the methods the article covers, we have created a unique and comprehensive approach to structuring coaching sessions. Here’s a synthesized structure that integrates the best practices from each method:

  1. Opening: Setting the Stage Begin with the Lead Up to establish rapport and understand the client’s current state. Set clear intentions for the session, aligning both coach and client on the desired outcomes.
  2. Discovery: Gathering Insights Use the STAR model to identify the Subject, explore what’s Top of mind, pinpoint Areas to address, and clarify the Result or goal. Encourage patients to express and explore their feelings, providing a safe space for emotional expression.
  3. Transformation: The Breakthrough Phase Engage in deep, open-ended questioning to facilitate self-discovery and insights. Integrate techniques from the Created Coach Method, such as NLP, Hypnosis, or EFT, to address specific challenges and promote transformation.
  4. Reflection: Sharing and Feedback Share observations and reflections with the client, offering a fresh perspective on their situation. Collaboratively identify patterns or limiting beliefs that may be hindering progress.
  5. Action Planning: Creating the Path Forward Develop an actionable plan with clear, achievable steps the client is committed to undertaking. Ensure the program is holistic, considering all aspects of the client’s life for sustainable change.
  6. Closure: Accountability and Support Conclude with a summary of the session’s breakthroughs and the action plan. Set up a system for follow-up and accountability to maintain momentum and celebrate progress.
  7. Continuous Learning and Adaptation Encourage ongoing learning and adaptation for the coach and the client. Stay open to new techniques and feedback, adjusting the structure to optimize the coaching experience. 

By integrating these elements into a fluid and dynamic session structure. This allows coaches to offer a transformative experience that is both systematic and adaptable to the individual needs of each client. This approach ensures that each session is purposeful and impactful, which can lead to meaningful change.

Structuring Coaching Sessions (from Coach Ajit x Evercoach’s video)

Coaching is a transformative journey, and the structure of each session plays a pivotal role in guiding clients towards their goals. Let’s delve into the three-step coaching session structure as presented by Evercoach.

Step #1: The Lead Up

Before diving deep into the session, it’s essential to set the stage. This phase, known as the lead-up, is all about checking in with the client. It’s a moment to understand their current state of mind, feelings, and thoughts.

Think of it as a warm-up, preparing the coach and the client for the session ahead. During this phase:

  • Establish a connection and rapport.
  • Understand the client’s current state of mind.
  • Identify the core issue or challenge they want to address.

Some powerful questions to kick off the Lead Up include:

  • How are you doing, and what’s been going on in your life/business/relationships?
  • How are you feeling right now?
  • What’s been on your mind lately?
  • How would you like this session to end? What’s the outcome you’re looking for?
  • What would make this a great conversation for you?

Evercoach emphasizes the importance of the Lead Up, suggesting that without it, sessions can feel directionless and unproductive.

Step #2: The Breakthrough

This is where the magic happens. The Breakthrough phase is where coaches utilize their skills, methodologies, and techniques to guide clients towards their desired outcomes. Key elements of this phase include:

  • Asking powerful, open-ended questions.
  • Staying present and attentive to the client’s words and underlying emotions.
  • Simplifying complex ideas to ensure clarity and understanding.

Remember, the goal is to create lasting shifts and transformations. It’s not about showcasing all the coaching techniques but addressing the client’s needs effectively.

Step #3: Directing the Topic

Sometimes, clients might need clarification about what they want to discuss. In such cases, coaches can guide the conversation by suggesting topics based on previous sessions or observations.

Tools like the Wheel of Life can benefit new clients, helping them assess different areas of their lives and decide on a focus.

In conclusion, structuring coaching sessions is an art. It requires a balance of listening, guiding, and challenging clients to ensure they get the most out of each session.

Steps to Structure a Life Coaching Session (from Michelle Villalobos’s video)

Life coaching is a transformative process that requires a well-defined structure to be effective.

While I couldn’t access specific content from Michelle Villalobos’s website, based on general knowledge and the video’s context, here’s a breakdown of the steps to structure a life coaching session.

Step #1: Setting Intentions

Before diving into the session, it’s crucial to set clear intentions. What does the client hope to achieve by the end of the session? This step ensures the coach and the client are aligned in their goals.

Step #2: Gathering Information

This step involves understanding the client’s current situation, challenges, and aspirations. It’s a deep dive into their life, helping the coach grasp the bigger picture.

Step #3: Feeling the Feelings

Emotions play a prominent role in decision-making and behavior. Encourage clients to express their feelings, whether fear, excitement, or uncertainty. This emotional exploration can lead to profound insights.

Step #4: Sharing Reflections and Insights

After gathering information and understanding emotions, the coach shares their observations. This step is about providing feedback, offering a fresh perspective, and highlighting patterns the client might not see.

Step #5: Creating a Plan

With insights, it’s time to chart a course of action. What steps will the client take to move closer to their goals? This plan should be actionable, realistic, and aligned with the client’s aspirations.

Step #6: Following Up

Accountability is necessary for coaching. Regular follow-ups ensure the client stays on track, addresses challenges, and celebrates successes. It’s also an opportunity to adjust the plan based on real-world results.

Incorporating these steps into a life coaching session ensures a comprehensive approach that addresses the emotional and practical aspects of a client’s journey.

For those interested in diving deeper into life coaching, this article offers insights into finding your coaching niche and enhancing your sessions.

Coaching 101 – Session Structure (from Corporate Sponsored Coach Training’s video)

Coaching is more than just a conversation; it’s a structured dialogue designed to bring about change. When done right, it can be a powerful tool for personal and professional growth.

Let’s explore the initial elements of a coaching session as presented in the Corporate Sponsored Coach Training video:

Avoiding the Scripted Feel

While structure is essential, it’s equally crucial for sessions to feel natural and not overly scripted. Clients should feel they’re in a safe space where they can express themselves freely without the confines of a rigid format.

This balance between structure and fluidity is the hallmark of a practical coaching session.

The STAR Model

One of the foundational structures in coaching is the STAR model. It’s a simple yet effective framework that can guide the flow of the session:

  • Subject: Start by identifying the main topic or issue the client wants to address. It sets the direction for the session.
  • Top of mind: Dive into the client’s immediate thoughts and feelings about the subject. This step helps in understanding their current perspective.
  • Areas to address: Based on the initial discussion, pinpoint specific areas that need attention. These could be challenges, roadblocks, or opportunities related to the subject.
  • Result: Conclude by defining the desired outcome. What does the client hope to achieve by addressing the identified areas?

The STAR model provides a roadmap, ensuring that sessions are focused and result-oriented. It’s a tool that can be adapted and customized based on the client’s unique needs and the coach’s style.

For those keen on diving deeper into coaching methodologies and structures, this comprehensive guide offers many tools and techniques to enhance coaching sessions.

The Purpose of a Coaching Session

Coaching sessions are more than just casual conversations. They serve as a bridge, connecting individuals to their goals and aspirations. But what exactly is the purpose behind these sessions?

Guided Exploration

At its core, coaching is about exploration. It’s a journey where the coach guides the client through their thoughts, feelings, and beliefs. This exploration helps uncover hidden barriers, limiting beliefs, and untapped potentials.

Achieving Clarity

One of the primary goals of coaching is to bring clarity. Whether it’s about life goals, career aspirations, or personal challenges, a coaching session aims to shed light on the ambiguity and provide a clear path forward.

Action and Accountability

Talk is cheap without action. Coaching sessions are designed to inspire action. By the end of a session, clients often leave with a set of actionable steps. Moreover, the coach serves as an accountability partner, ensuring that these steps are followed through.


Ultimately, the purpose of coaching is transformation. It’s about helping clients evolve, grow, and become the best version of themselves. This transformation can be in the form of changed behaviors, new beliefs, or achieved goals.

For a deeper dive into the essence and purpose of coaching, this article offers valuable insights.

The Created Coach Method (from Brooke Alexander’s video)

The Created Coach Method, as introduced by Brooke Alexander, is a unique approach to coaching. While specific details from Brooke’s website were not accessible, based on general knowledge, here’s an overview.

Holistic Approach

The Created Coach Method believes in a holistic approach. It’s not just about addressing a specific issue but looking at the client’s life. This comprehensive view ensures that solutions are not just temporary fixes but long-lasting changes.

Incorporating Various Techniques

Brooke’s method integrates various coaching techniques, from NLP (Neuro-Linguistic Programming) and Hypnosis to TIME Techniques and EFT (Emotional Freedom Techniques). These tools, when used effectively, can lead to profound transformations.

Continuous Learning

One of the hallmarks of the Created Coach Method is the emphasis on continuous learning. Coaches are encouraged to keep updating their skills, attending training, and staying abreast of the latest developments in the coaching world.

For those interested in exploring different coaching methodologies, the Created Mind Academy offers courses and training, although they are currently not accepting new students.


Coaching is like a compass guiding individuals through the maze of life. As we’ve journeyed through the different methods and approaches, one thing stands clear: a well-structured coaching session is the key to unlocking potential.

Phase Components Techniques/Methods Used
1. Opening – Establish rapport and understand the client’s current state.
– Set clear intentions.
Lead Up: Creating a trusting environment and aligning on goals.
2. Discovery – Identify the main topic (Subject).
– Explore immediate thoughts (Top of mind).
– Pinpoint areas to address.
– Clarify the goal (Result).
STAR Model: Structuring the conversation to be focused and goal-oriented.
3. Transformation – Facilitate self-discovery and insights through deep questioning.
– Apply specific techniques for transformation.
Created Coach Method (NLP, Hypnosis, EFT): Techniques for deep transformation.
4. Reflection – Share observations and reflections.
– Identify patterns or limiting beliefs.
Feedback and Analytical Perspective: Offering new insights and identifying patterns.
5. Action Planning – Develop an actionable plan with clear steps.
– Ensure the plan is holistic.
Actionable Steps, SMART Goals: Creating a clear and achievable plan for the client.
6. Closure – Summarize breakthroughs and the action plan.
– Set up follow-up and accountability.
Summary and Accountability System: Ensuring the client is supported post-session.
7. Continuous Learning and Adaptation – Encourage ongoing learning.
– Adjust the structure as needed.
Continuous Improvement, Feedback Integration: Adapting and evolving the coaching process.

Every session is a step closer to clarity, action, and transformation. Whether it’s the holistic approach of the Created Coach Method or the focused guidance of the STAR model, each method offers a unique path to growth.

Remember, coaching isn’t just about talking. It’s about listening, understanding, and guiding. It’s a partnership where the coach and the client work together, aiming for a brighter, more transparent future.

So, whether you’re a coach or someone seeking guidance, embrace the structure. Let it be the foundation upon which dreams are built, and goals are achieved. Happy coaching

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